Owner / Vendor Relations

Address Change Requirements

Owners should notify EagleRidge as soon as possible when your mailing address changes. Please sign your letter and include the last four digits of your social security number. For your protection, EagleRidge will not accept address changes by telephone. You may print and mail your signed change of address request to:

Mail to: P.O. Box 191447 Dallas TX 75219

Please download, print and complete the form below and follow the instructions at the bottom of the form for further details on how to submit and complete your request.

Owner Change of Address Form
W-9 Blank Form
W-8BEN Blank Form
Royalty Owner Direct Deposit Enrollment Form


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Sale of Your Interest

For a full or partial conveyance of a mineral, royalty, overriding royalty or working interest, please furnish the following:

  • A copy of the conveyance document recorded in the county and state where the property is located.

Note: If an unrecorded copy is submitted, the interest will be suspended until we are provided with a recorded copy.

Mail to: P.O. Box 191447 Dallas TX 75219

Change of Ownership

Please furnish a copy of the Final Divorce Decree and copies of all recorded conveyances pertaining to this matter.

Mail to: P.O. Box 191447 Dallas TX 75219

Deceased Owner

Title to real property owned by deceased party passes one of two ways- either by testate succession or by interstate succession. Testate is with a probated Last Will and Testament. Intestate is without a Will. In the absence of a Will, or if the Will has not been probated, title to real property passes according to the Laws of Descent and Distribution for the State in which the wells are located, and not the state of residence. Depending on the circumstance, the documentation we must be provided is as follows: TESTATE (probated Will)

  • Copy of PROBATED Last Will and Testament, with Certificate of Filing containing Probate File number from Probate Court.
  • Letters Testamentary naming the Executor.
  • Determination of Heirship, Judgment of Possession or other probate documents.
  • Final Decree of Distribution.
  • Provide proof that debts and inheritance taxes have been paid.
  • Recorded deed to beneficiaries.
  • Furnish Addresses and Social Security/Tax ID numbers for each party inheriting.
  • Record a certified copy of the Will & Probate in the County/Parish where the wells are located OR provide documentation of ancillary probate proceedings in the state where well is located.

Intestate (without a Will or Will not probated)

  • Death Certificate
  • Heirship Affidavit
    • Provide affidavit from an individual acquainted with, but not related to the deceased.
    • Signature of affiants must be notarized.
    • Affidavits MUST be recorded in the County/Parish where the wells/property are located.
  • Furnish Addresses and Social Security/Tax ID numbers for each party listed as a surviving heir of deceased.

Mail to: P.O. Box 191447 Dallas TX 75219


When a trust is created EagleRidge will require copies of the Trust Agreement and the recorded conveyance into the Trust. When the trust is dissolved, we will need a copy of the Dissolution of Trust or other appropriate recorded conveyance.

Mail to: P.O. Box 191447 Dallas TX 75219

Other Changes


When an owner is declared incompetent, furnish Letters of Guardianship issued by the local court.


When a minor reaches the legal age, please provide a copy of the minor’s Birth Certificate.

Termination of Joint Tenancy Upon Death:

Furnish a copy of the Death Certificate and the Social Security number of the new owner.

Life Tenant:

Also referred to as a “Life Estate”. When an owner of a Life Estate dies, EagleRidge will need a copy of the Death Certificate and the names, addresses and social security numbers of the persons who succeed to the interest (Remaindermen). In some instances, we will need further information including a copy of the documents which originally create the Life Tenancy and named the successors to this interest.

Mail to: P.O. Box 191447 Dallas TX 75219